Policy for canceling aid for unofficial withdrawals
If you unofficially withdraw, you may no longer be eligible for the full amount of aid funds you were originally scheduled to receive.
An unofficial withdrawal is when you leave a school and do not notify the school of your withdrawal.
Two categories of these unofficial withdrawals exist for purposes of this calculation:
- If the school determines that you did not begin the withdrawal process or otherwise notify the school of the intent to withdraw due to illness, accident, grievous personal loss, or other circumstances beyond your control, the withdrawal date is the date the school determines that you ceased attendance because of the aforementioned applicable event.
- Encompasses all other withdrawals where official notification is not provided to the school. This rule applies only to schools that are not required to take attendance. For these withdrawals, commonly known as “dropouts”, the withdrawal date is the midpoint of the payment period or period of enrollment, as applicable, or the last date of an academically related activity for which you participated.
Determining withdrawal date for an unofficial withdrawal
For unofficial withdrawals, the withdrawal date is assumed to be the midpoint of the term. A school must process aid adjustments for unofficial withdrawals within 45 calendar days from the earlier of:
- The end of the payment period or period of enrollment
- The end of the academic year; or,
- The end of your educational program [34CFR 668.22(j)(2)]
At the end of each term, the SAP committee will identify students (graduate or undergraduate) who did not successfully complete any courses. Our office will attempt to contact you if you did not earn a passing grade in any course by mail and through myWSU will ask for verification from an instructor of yours for the last date of attendance at an academically related activity.
Proof of academically related activities may include:
- Computer-assisted instruction
- Academic advising or counseling
- Academic conferences
- Completing an academic assignment, paper, or project
- Attending a study group required by the institution where attendance is taken
If no proof of attendance at an academically related activity is received, 100% of your aid will be canceled. If proof of attendance at an academically related activity is received with a date prior to the 60% point of the term, an unofficial withdrawal date at 50% point of the term will be assumed for you.
In addition to federal aid adjustments for unofficial withdrawals, 50% of Washington College Grant and/or Educational Grants will be cancelled.