Fund Your Education & Eliminate Loans
Work-study is designed to help qualifying undergraduate students fund their education by finding employment while attending WSU. Work-study student pay comes from a partnership of federal or state funds, and WSU employer funds. and provides students the opportunity to earn, often while working in their area of study.
Work-study is not a requirement for students to work on campus. Many students are employed in part-time positions without work-study funding. If you’re interested in part-time employment, you can locate open positions by inquiring at any campus locations where you would like to work, by checking CougLink, or by visiting the Academic Success & Career Center.
If you are eligible for Work-Study, you will be notified via your WSU email account, typically in June,(after receiving your financial aid package for the academic year). Begin looking for work as soon as possible, since funding is limited and awarding does not occur until your employer submits their Work-Study Authorization Form.
Work-Study step by step:
The student secures Work-Study eligible employment. Check CougLink for student employment opportunities on campus. On-campus jobs will identify whether they prefer Work-Study eligible students. Students can also find help and information at the Academic Success and Career Center.
Once a student is hired, the employer must complete the electronic Work-Study Authorization Form (WSAF) available through the Student Financial Services office.
Student Financial Services will then determine eligibility and award amount, and both the student and employer will be notified via WSU email. If the student works prior to award notification, it is possible the employer will be responsible to pay these wages entirely if a work-study award is not provided to the student.
Once work-study funding is exhausted, students and employers will be notified by email that no further awarding will take place. (Students may continue to work, but the employer’s Work-Study subsidy will no longer be in effect.)
Work-Study award amounts range from $1,000-$4,000 for an academic year (maximum of $2,000 per semester).
Awards are placed on student aid packages during the fall semester as employers complete the hiring notification process to Student Financial Services. Work-study awarding is on a first come, first serve basis until funds are exhausted. If funds become available again, occasionally spring work-study awards are given to a limited number of students. In general, work-study is not awarded for summer term.
Eligibility and limitations
A student can only be offered financial aid up to the cost of attendance. Any work-study award must fit within your financial aid package without causing your total aid to exceed the cost of attendance. You may see a reduction in your offered loan funds to accommodate the work-study award. This will automatically occur when the WSAF is approved and work-study is awarded.
Work-study will never reduce grants and/or scholarships, only loans.
You are eligible for Work-Study if you meet all of the following criteria:
At least $4,000 of unmet need-based eligibility
Submit the FAFSA (Free Application for Federal Student Aid) by WSU’s priority deadline
Check the box on the FAFSA that indicates interest in being considered for work-study
Satisfactory academic progress standing with WSU and the Student Financial Services office
Washington state residents who receive notification of eligibility can apply for off-campus Work-Study.
However, off campus Work-Study employers must meet specific requirements (provided by RCW 28.B12.060). Off-campus employers must provide a job that is directly related to the student’s major or be a non-profit non-sectarian community service organization. Positions where the duties are not directly related to the student’s academic or vocational pursuits are not eligible for participation in the Off-Campus Work-Study Program.
To receive reimbursement for a portion of the approved student’s wages, the employer returns a completed Work-Study time sheet (provided by WSU) to Student Financial Services via the following address: Student Financial Services Lighty Student Services Bldg., Rm. 380 PO Box 641068 Pullman, WA 99164-1068
WSU will process each reimbursement request upon receipt.
Approved off-campus Work-Study employers are responsible for paying the student employee, and for all employer liabilities including FICA, Workman’s Compensation, Federal Income Tax, and any other taxes.
The employer is also responsible for paying 100% of the wages earned by a student employee once the work-study funds have been utilized and are exhausted.